Erasmus+ is the program for Education, Youth and Sports of European Union. This program is the combination of previous EU Lifelong Learning Programs, youth and sports programs as well as the European co-operation programs in the field of higher education.
Erasmus+ has the budget of around 14.8 billion Euros. More than four million people will benefit from this EU funding until 2020. This seven years program should improve the competencies and employability and promote the modernization of educational and training systems and child- and youth welfare systems.
The program is divided into several subdivisions.
As against the past, where the Erasmus Programs were majorly oriented towards the academic periods, Erasmus + programs have an project oriented approach that leads to decisive changes.
This project is the part of key action 1 and only deals with the aspects of funding the learning mobility during a study visit. All the information about funding internship stays through the project is available hier.
There are two aspects of funding the learning mobility. One regulates the framework conditions, where it is decided, that the students must not pay any tuition fees at the partner universities (exceptions: semester fees and the like) or that they have an assurance of recognition of foreign credits through acknowledgement procedure for credits. The 2nd aspect is the financial funding, which is not obligatory part, but is granted as well. Exceptions are to be found below on this page.
Please note that the program has recently been started and hence the detailed information is not yet available to universitites and DAAD. As soon as we acquire new information, we will update it here.
Period: 01.06.2014 to 31.05.2016
Countries are divided into groups in order to cope up with the different living costs of the individual countries. Countries that are not listed here cannot be funded.
Funding rate per day:
Country group 1: 15.00 €
Country group 2: 13.00 €
Country group 3: 11.00 €
The training period abroad must be a part of study program, which leads to a recognized academic degree. Every matriculated student (regardless of which nationality) can benefit from Erasmus + mobility grants, as long as he or she completes the course, which leads to recognized degree. Exchange students cannot benefit from Erasmus + grant. Voluntary and mandatory internships can be funded. In some cases, an internship at the end of the bachelor program can also be funded, even if the student is no longer matriculated.
Program countries (except Germany) are:
Belgium, Bulgaria, Denmark, Estonia, Finland, France, Greece, Ireland, Italy, Croatia, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Austria, Poland, Portugal, Romania, Sweden, Slovakia, Slovenia, Spain, Czech Republic, Hungary, United Kingdom, Cyprus
The internship period must be of minimum 2 months, i.e 60 days (hence attention during the month of February). Therefore internship stays can be funded in summer vacations as well.
Good news is that every student can be repeatedly funded. I.e. every student has a quota of months (12 or 360 days), which can be used for each study circle (bachelor, master, doctorate). The quota refers to overall duration of abroad stay and not to duration of financially sponsored days.
Eg.: 60 days internship in France + 150 days study in Spain + 150 days internship in Ireland (and it may be repeated as bachelor, master as well as doctorate programs)
Important: The period of those students who were already abroad with Erasmus is counted in the new Erasmus +. Thus if you have already received 150 days of Erasmus funding then you can participate only remaining 210 days in Erasmus Program. When you start with a new study cycle then you again receive 12 months or 360 days of Erasmus funding. The remaining months/days from the study cycle cannot be included in the next.
The funding amount consists of daily rate of respective country and the duration of the stay at the host university. Currently the funding period is limited to 3 months. If the period of stay is longer than the semester (minimum 7 months) the funding period is limited to 6 months. If funds are available at the end of the project period (mostly in August of the following year) the funding period can be extended. A month is of 30 days in this calculation.
Country group 1 (e.g. United Kingdom): 3 months are 90 days - 90 x 15.00 € = 1350 €
Country group 2 (e.g. Spain): 3 months are 90 days - 90 x 13.00 € = 1170 €
Country group 3 (e.g. Hungary): 3 months are 90 days - 90 x 11.00 € = 990€
You will receive 80% before starting your abroad stay. The remaining 20% you will receive after completing the internship.
Country group 1 (e.g. United Kingdom): 80% = 1080 € + 20%= 270 €
Country group 2 (e.g. Spain): 80% = 936 € + 20%= 234 €
Country group 3 (e.g. Hungary): 80% = 792 €+ 20%= 198 €
As mentioned earlier, there are subsequent payments in some cases. In other words, since we do not know at the beginning of the academic year as to how many students are willing to travel abroad or how long is the duration of abroad stay, the funding period must be limited to a number (90 days or 180 days), which is calculable for us. At the end of the academic year (August), we exactly know the duration of the abroad stay and we can most likely extend the funding period and each student will receive the subsequent payment as per their actual period of stay.
Example calculation with maximum months funding period:
Country group 1 (e.g. United Kingdom, 3 months and 10 days stay): first 3 months = 1350 € + 150 € for 10 days (subsequent payment)
Country group 2 (e.g. Spain, 4 months stay): first 3 months = 1170 € + 390 € for one month (subsequent payment)
Country group 3 (e.g. Hungary, 4 months and 17 days stay): first 3 months = 990 € + 330 € for a month (subsequent payment) – the remaining 17 days are not funded ("Zero-Grant") since the stay exceed the maximum duration of 4 months.
Language preparation (from summer semester 2015):
Online language tests:
Every student must undertake a language test (currently only English, French, Spanish, and Italian) before entering as well as after abroad stay. Only native speakers are exceptions.
Online language courses offered:
One, who has the language competency below B2 level of European Framework in the online language test, has the opportunity to participate in the online language course. This is free of cost.
Additional language courses:
Please use the language offers of language center. Additionally our partner universities offer the language courses before the semester starts. In some cases this can be funded (similarly to study visit)
Complete applications are consecutively accepted and selection takes place on First- Come -First-Serve basis. An application must include "Learning Agreement for Traineeship" and "Grant Agreement for Traineeship" (see below documents). The application is considered as complete only when all the fields in the documents of the company and the students are filled.
Required forms before starting the abroad stay:
Grant Agreement for Traineeship: Here, all the general information is recorded and the financial regulations are defined. Furthermore, additional rights and duties of students and the University are determined.
Learning Agreement for Traineeship: Here, the tasks and the company are described, as well as information about certification is retained. The document must be signed by all the concerned persons (students, company, university) – it is obligatory to describe your task, for this purpose your internship posting will be helpful. Enquire at your future company as well.
Required forms after completing your abroad stay:
Report: EU-Survey (Online report directly via online kink of EU, you will receive this a couple of days later after your mobility per email) and freely drawn report of 2-3 pages (content: preparation, planning, organization and application at the host university, stay, studying at the university, routine, free time, conclusion and worst experience, photos are welcome)
Confirmation of Stay or copy of internship certificate: confirmation about duration of stay
Erasmus Charta for Higher Education (ECHE): describes general rights and duties
Erasmus Studierendencharta: describes rights and duties especially for students
Codes: Here you will find relevant codes, which are required to fill the forms
German Academic Exchange Service (DAAD)
Additional Information and guidance about ERASMUS – mobility measure are to found at German Academic Exchange Service (DAAD) – National Agent for EU University cooperation